Custom Accounting Software Development
SysGears develops custom accounting software with every feature, flow, and integration precisely tailored to your business needs. We will help you streamline your accounting processes to improve calculation accuracy, increase productivity, and provide better customer service.
What is Custom Accounting Software?
Custom accounting software refers to tailor-made digital solutions that help businesses automate bookkeeping operations such as invoicing, reconciliation, cash flow tracking, tax calculation, and more. Unlike out-of-the-box accounting systems, bespoke solutions are fully adapted to your specific business needs, so you pay for the resources you actually use.
SysGears is a trusted custom software development partner with over 15 years of experience and a track record of more than 350 completed projects across multiple industries. We effectively combine software development best practices with our long-term expertise to build your accounting application up to the highest quality standards. We ensure quick team ramp-up, transparent communication, and continuous focus on your business goals.
Market Insights At a Glance
is the expected CAGR for the U.S. accounting software market from 2025 to 2030
of finance functions are projected to adopt at least one AI-powered tool by 2026
of accountants make several financial errors per month due to capacity constraints
of SMEs report improved competitiveness through automating their internal workflows
Features We Can Add To Your Custom Accounting Software
SysGears can equip your custom accounting software with a tailored feature set to reduce manual effort, save time, and improve team productivity. We ensure your solution’s functionality is fully aligned with your industry specifics and corporate accounting workflows.
Accounts Payable (AP)
Leverage AP automation functionality to receive, manage, and pay your invoices without the paper chase, reinforcing visibility, efficiency, and control.
- Automated invoice routing
- Payment scheduling
- Invoice validation and PO matching
- Return-to-vendor automation
- Rule-based alerts
Accounts Receivable (AR)
Streamline the entire invoice-to-cash process with an automated AR module, ensuring seamless transactions for both you and your customers.
- Multichannel payment collection
- Invoice generation, tracking, and submission
- Overdue invoice tracking and automated reminders
- AR reconciliation
- ERP integration
Journal Entry
Standardize journal entry management and create a clear audit trail, reducing manual effort, minimizing human errors, and enhancing compliance.
- Automated entry posting, review, and validation
- Standardized templates creation
- Document attachment
- Access configuration
General Ledger (GL)
Get a 360-degree view of your accounting operations and enhance transaction management to accelerate period-end closing, improve visibility, and increase accuracy.
- Accrual management
- GL balance management
- Automated GL coding
- Multi-currency accounting
- Automated report generation
Invoicing
Automate invoice data capture, approval, posting, and payment to minimize error rates and let your staff focus on high-priority tasks.
- Rule-based invoice generation, approval, and submittal
- Customizable invoice templates
- Real-time invoice status tracking
- Cross-department invoice approval workflows
Bank Reconciliation
Automate regular reconciliations, enhance cash flow control, and ensure precise data alignment, eliminating delays, minimizing duplication errors, and ensuring positive audit results.
- Automated bank payment posting
- Rule-based transaction matching
- Automated duplicate records removal
- Customizable rules for unmatched transactions handling
- Cash journal adjustments
Tax Management
Avoid costly mistakes, ensure regulatory compliance, and speed up customer service with robust tax management built into your custom accounting software.
- Configurable formulas for VAT, income, user, and other tax calculations
- Customizable tax filing rules
- Tax payment scheduling
- E-signatures
Payroll Management
Streamline your custom payroll workflows, organize compliant tax filing, and let employees easily access their payment information, eliminating salary delays and ensuring transparency.
- Payment calculation
- Compliant tax calculation and filing
- Mobile application for employees
- User-friendly payslip presentation
Analytics & Reporting
Improve financial planning, budgeting, and risk management with robust financial reporting and analytics tools that we can build into your accounting software.
- Customizable dashboards
- Report templates
- AP and AR analytics
- Revenue estimation
Asset and Inventory Accounting
Track fixed and tangible assets, manage stock across warehouses, and handle multichannel sales, maintaining accuracy every step of the way.
- Real-time valuation
- Automated cost tracking
- Chart of accounts mapping
- Depreciation schedule management
- Audit trail
Our Custom Accounting Software Development Services
SysGears will help you build efficient corporate accounting software that gives you full control over your bookkeeping operations. We can join your project at any stage, either as a cross-functional team or as an extension of your in-house staff, ensuring the highest software quality, timely delivery, and transparent communication.
If you plan to develop a bespoke accounting solution for your firm or modernize an already existing one, hire seasoned accounting software consultants from SysGears. We will carefully study your requirements, audit your existing software if needed, and help you select an appropriate technology stack, feature set, and product development strategy, ensuring every dollar spent is an investment in your growth.
SysGears renders end-to-end accounting software development services, helping you build your solution from the ground up. Our experts will guide you through all SDLC stages — from requirements gathering through planning, design, development, testing, and deployment. We can create an MVP and deliver essential features first, enabling you to test your ideas prior to making further financial investments.
Our QA experts join the project early on and closely collaborate with the engineering team throughout the entire development lifecycle. We rigorously test each software component and the system as a whole, verifying their usability, security, and performance. Our QA engineers develop an optimal testing strategy to maximize test coverage, speed up releases, and reduce long-term software costs.
Post-Release Maintenance Services
SysGears is committed to long-term partnerships with our clients. After your solution reaches its end users, we can introduce new features, updates, and integrations, ensuring your software effectively supports your ever-evolving business.
Integrations That Maximize Your Accounting Software Efficiency
We can integrate your custom accounting system with your internal custom software and third-party systems, enhancing its functionality and facilitating seamless data exchange within your IT environment.
Unify data on payments, orders, and partners to improve financial planning and sales forecasting.
CRM System
Match customer and invoice data to reduce payment delays and errors, improve revenue and cash flow tracking, and ensure accurate data exchange across departments.
Warehouse Management Software
Make sure order details, inventory numbers, and financial data remain consistent to improve resource management and get better insights into your company’s financial health.
Consolidate your supply chain and financial data to better control expenses and improve supply chain resilience through more accurate planning.
Asset Management Software
Track asset value and maintenance costs, calculate depreciation, and manage asset retirement to enhance accuracy, avoid unnecessary expenses, and ensure compliance.
BI & Data Analytics
Transform raw data into easy-to-understand dashboards, so you don’t miss out on any detail when making strategic decisions.
Calculate salaries based on the amount of working hours to ensure payroll accuracy, transparency, and employee satisfaction.
Procurement Software
Match purchase orders to their respective invoices and accelerate approvals, streamlining procure-to-pay processes.
Cashflow Management Software
Automatically record all financial transactions in the general ledger and subledgers, enabling accurate tracking of available cash and forecasting of shortages and surpluses.
Bank Accounts
Automate reconciliation and approve payments directly within the accounting system, shortening payment cycles and reducing error risks.
Partner with SysGears to develop custom accounting software that keeps cash flow clear.
How You Can Benefit From Adopting Accounting Software
Increase Productivity and Accuracy
Automate time-consuming accounting processes that rely on manual data entry to reduce human errors and let your employees focus on more pertinent tasks.
Improve Decision-Making
Leverage BI and data analytics features to collect necessary information for efficient business performance tracking, budgeting, and forecasting.
Ensure Accounting Transparency
Track transactions in real time, keep data up-to-date, and enable seamless cross-department collaboration, eliminating siloes, tracking accountability, and preventing overspending.
Simplify Compliance
Automate tax calculation and generate accurate financial reports with custom templates tailored to your industry standards, ensuring timely, error-free reporting.
When Custom Accounting Software Outperforms Off-The-Shelf Solutions
Custom Accounting
Software
Costs: may be higher at the start, depending on the number of features, though lower in the long run as the solution is aligned with your business requirements from the beginning
Out-Of-The-Box Accounting Software
Costs: lower at the start but can become incomparably higher over time due to ongoing license fees, customization costs, and upgrade overhead
Functionality: fully tailored to your specific business needs; modular architecture allows you to add new features on your request
Functionality: a standardized set of features offered by an accounting software provider; additional features can become available with an extra monthly fee
Integration: built to be compatible with all components of your IT infrastructure
Integration: can be connected to a limited number of third-party services, pre-determined by the provider
Customization opportunities: almost unlimited, as the system’s business logic and UI are controlled and owned by you and your development team
Customization opportunities: limited, dependent on the availability of the required ready-made modules
Security and compliance: an individual approach, secure architecture, and advanced security measures allow you to minimize risks and meet specific compliance requirements
Security and compliance: a pre-defined set of security measures that may not entirely meet your industry-specific compliance requirements
User adoption: typically easy to learn, as all UI/UX and functionality are adapted to your company’s specific processes
User adoption: may be longer, as the standardized functionality does not always align with your company’s established processes
Customer Success Stories
Taxi Management System Development
ERP
Transportation
Taxi Management System Development
The client — a passenger transportation company — hired SysGears to create software for digitizing their back-office operations.
Challenge: salary and tax calculations were performed manually, which took a lot of employee time and decreased transparency.
Our solutions: We automated time-consuming accounting workflows, enabling employees to focus on more urgent tasks. Drivers were enabled to receive regular updates on their orders, commissions, and expected pay, increasing transparency and securing a long-term partnership. Revenue forecasting tools allowed fleet managers to estimate income from leasing a certain vehicle type, which could contribute to faster decision-making.
What Our Clients Say
5.0
“My experience with them over the past 12 months has been exceptional. I am a start up company with a lot of moving pieces and SysGears has been able to assist me repeatedly in tasks outside our original scope of work.”
Adam Watt
CEO & Founder, Active Link Software
5.0
“The overall team was great, the culture of being helpful and going out of their way to make sure we were taken care of. The team members that were assigned to us and worked with were really amazing, and it felt as if they were part of our team.”
Sohrab Tellaie
Founder, omni.day
5.0
“I couldn’t speak more highly of their conduct, competence, trustworthiness, and reliability.”
Adam Wood
Founder & CEO, CertifiedBy.com
Why Choose SysGears For Your Custom Accounting Software Project
If you are looking for a trusted accounting software development company, partner with SysGears — a team of experienced tech and business experts who will help you build a digital solution that precisely meets your needs.
Cross-Domain Experience
For over 15 years, SysGears has been developing custom software for companies of all sizes and across multiple domains. Our cross-industry experience enables us to approach your project from a broader perspective, uncover hidden risks, and offer elegant solutions to the most complicated challenges.
Quality-First Approach
Our engineering team places a special emphasis on designing a modular architecture — a reliable foundation for the stable, long-term operation of your accounting software. We ensure your solution is secure and easy to upgrade, maintain, and scale. We create consistent, user-centered UI/UX that facilitates easy software adoption and drives satisfying user experiences.
Strong Business Focus
We build custom accounting software that not just works well but helps you achieve your goals effectively. A well-balanced combination of technology excellence, rich cross-industry experience, and time-tested development strategies allows our experts to get a full view of the challenges you seek to solve and ensure there is a clear business reasoning behind every decision they make.
Flexible Engagement Options
SysGears offers three collaboration models that flexibly adapt to your business requirements. Leverage a full outsourcing model if you seek end-to-end accounting software development services. If you need to fill a skill gap in your in-house team or delegate a certain workstream (e.g., quality assurance), opt for our staff augmentation or dedicated development team services. Whatever you choose, we ensure fast integration, transparent processes, and timely delivery.
Choose SysGears to turn your ideas into software that helps your business grow with confidence.
How To Develop Accounting Software: Steps We Take
At SysGears, we ensure transparent collaboration from start to finish. From day one, our specialists fully immerse themselves in your project and align every decision with your business goals. Below is a detailed description of the steps we usually take during development — all or some may apply, depending on the chosen collaboration model.
First Call
Our cooperation begins once you reach out to us via the contact form, the live chat on this page, or email info@sysgears.com. We schedule a brief call to learn about your project goals, challenges, and staffing needs. SysGears can sign a non-disclosure agreement before you reveal any project-related information. If your expectations match our technical capabilities, we will soon sign a detailed Service Agreement and get started.
The next step we take is an in-depth analysis of your project context, what has already been done, and how efficiently it was implemented. We thoroughly study the challenges you face and internal workflows you aim to optimize, comparing them to already existing solutions. Our business analysts suggest a consistent software development strategy that, among other things, clarifies objectives, development steps, and resources to be allocated.
Architecture Design
Our software development approach draws on a consistent system design and early consideration of non-functional requirements (such as security, scalability, performance, and more). Based on the discovery stage findings, we select the most appropriate architecture and build your software to be easy to maintain, expand, and, if necessary, scale as your needs evolve.
Our UI/UX designers ensure your custom accounting software is not only visually appealing but also intuitive and easy to navigate. We conduct careful user research so that every user’s interaction with the software anticipates their behavior and helps them achieve their goals in the most efficient way. We validate our design decisions with you through prototyping and make modifications based on your feedback.
Software Development and Testing
We implement your custom accounting software incrementally, in short cycles, delivering the most essential features first. Our engineers stick to the best coding practices and use time-tested development tools, enabling them to shorten release cycles while maintaining the highest software quality. Our QA team carefully tests each feature as well as the entire system to ensure everything works as expected and meets the initial requirements.
Deployment and Post-Release Collaboration
Once your software goes live, our collaboration enters a long-term phase. We can add new features, enhance existing functionality, and introduce updates, keeping your software secure and relevant to your business needs.
“SysGears puts a special emphasis on the security and reliability of your corporate accounting software. Our engineers implement secure product design principles and equip your solution with robust security measures, such as strong data encryption, multifactor authentication, role-based access control, and more at your request. We closely collaborate with you to ensure your accounting system meets all compliance requirements. Our team regularly reviews our security practices to keep your system protected from potential threats.”
Oleh Yermolaiev
Head of Scala Department
Advanced Technologies We Can Use To Build WMS
There are many aspects that determine the final cost of our accounting software development services. Below is a brief overview of the most frequent pricing factors.
Number of Features and Integrations
The more features you decide to add to your accounting software, the higher the final price. Similarly, designing a system that can be integrated with third-party solutions in the future requires a greater upfront investment.
Equipping your corporate accounting app with AI capabilities and big data analytics requires niche expertise, which often comes at higher hourly rates. At the same time, SysGears utilizes industry-recognized software development tools that accelerate development with no additional costs on your part.
A chosen collaboration model is another pricing factor. Depending on your project goals, you can hire an entire cross-functional team (a project manager, business analysts, designers, engineers, and testers) or specialists for separate workflows. All of them will have different hourly rates depending on their seniority levels.
FAQ
Can I build my own accounting software?
Yes, you can build a bespoke accounting solution that helps optimize your business-specific accounting and finance workflows. Building your own accounting solution is a must if off-the-shelf software fails to meet your corporate needs (e.g., lacks capabilities for automating certain business processes, does not integrate with your current IT ecosystem, or fails to meet compliance requirements applicable to your domain). Entrust SysGears to build your tailored accounting software from scratch or refine your existing solution. Our team will ensure the highest quality, seamless delivery, and transparent communication.
What types of accounting software do you develop?
We can develop virtually any type of accounting software for organizations of all sizes, from solutions that automate AP and AR management, streamline invoicing, and tax management to complex accounting systems with multiple modules. Our engineers make your software easy to expand and integrate with your existing IT infrastructure, ensuring cost efficiency and long-term business value.
Which technologies do you use for custom accounting software development?
SysGears leverages robust software technologies, primarily relying on JavaScript, TypeScript, Scala, and Python. Our team can also integrate AI and big data technologies to expand your software functionality and facilitate automation. We leverage the whole range of open-source software development tools, including those created by SysGears’ team, to make the delivery fast yet secure.
Frontend: JavaScript, TypeScript, Next.js, React, React Native, Next.js, Expo
Backend: JavaScript, Node.js, Express, NestJS, Python, Scala, Apollo, Play, Akka, ZIO, Cats, Spark, FastAPI, Pandas
Cloud Platforms: AWS, GCP, Azure
AI / ML: OpenAI APIs, Vertex AI, Whisper engine (CUDA)
Big Data: Scala, Python, Apache Spark, Kafka, ELK, Pandas
How long does it take to develop custom accounting software?
The custom accounting software development timeline depends on many factors, including, but not limited to, architecture complexity, the number of features and integrations, team size, and technologies involved. We at SysGears assemble teams fast, ensure quick onboarding, and deliver value from day one. Our team leverages the latest technology stack to accelerate development while maintaining the highest software quality. Let’s connect to discuss your project details!
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