IT Project Management Services

According to the Pulse of the Profession survey conducted by the Project Management Institute (PMI), organizations with high project management maturity levels significantly outperform their competitors that lack established project management processes.

• On-budget delivery: 67% vs. 39%
• On-time delivery: 68% vs. 44%
• Alignment with original goals: 73% vs. 53%

SysGears is a globally recognized software development company with over 15 years of experience in app engineering and project management. We leverage tried-and-true development methodologies and rich cross-industry expertise to support all project stages — from planning to final delivery. We effectively handle risk management, scope control, and team communication, transforming your business visions into outstanding software products.

Focus on Strategic Alignment

Seeking to ensure that your software solution brings a tangible business value? SysGears will align your project objectives, scope, and deliverables with your business priorities from day one.

By creating a comprehensive Project Charter, Statement of Work, and Vision & Scope documents, we build a strong foundation for the planning and implementation stages. Our PMs maintain KPI dashboards, hold regular meetings, and evaluate outcomes against selected success metrics, verifying that your product has a measurable strategic impact.

Prevent Budget and Timeline Overruns

Observing that your project exceeds the budget or falls behind the schedule? Or want to take control over time and cost management from the outset? SysGears will help your team get the highest priorities done first and remove all roadblocks on the way to the project’s goals. 

We establish an effective project control system to balance resource allocation, identify potential bottlenecks, and set realistic delivery deadlines, preventing waste and maintaining the highest software quality. With the help of scheduling techniques like Gantt Charts and detailed milestones in a Project Roadmap, our PM supervises continuous delivery to production, maximizing the business value throughout the pipeline.

Avoid Scope Creep

Changing requirements are almost inevitable in agile projects. On the other hand, the absence of an adequate change management strategy may cause scope creep, which affects the project schedule, budget, and, ultimately, the quality of outcomes. With SysGears, you can be confident that your initiative stays on track under any scenario.

We create a thorough SRS document and Change Management Plan to set up a structured change request procedure and its impact analysis, reducing the chance of uncontrolled scope expansion and project failures. Our PMs combine a strong technical background and deep domain knowledge, enabling us to control scope from the outset and maintain a smooth project trajectory.

Manage Risks More Effectively

Want to be sure your project achieves its intended goals? SysGears helps you anticipate, analyze, and mitigate potential risks, maximizing the chances of project success. 

We develop a Risk Register that allows us to detect arising threats and suggest an effective contingency plan to prevent or minimize their negative impact. As the project evolves, our team regularly reassesses risks, reviews the effectiveness of implemented mitigation strategies, and initiates regular meetings to keep you informed of the current challenges and possible risk zones.

Establish Continuous Quality Control

Striving to ensure your software operates seamlessly and meets its end-user needs? Project management experts from SysGears apply time-tested quality control strategies to address issues early in the lifecycle and reduce the chance of rework. 

Relying on PMI-approved quality metrics and using instruments like Project Health Dashboard, Quality Management Plan, and Quality Report, we conduct regular project health checks throughout the entire lifecycle. Our PMs facilitate continuous improvement by developing regular feedback loops and encouraging your team members to actively identify and report quality issues.

Improve Team Collaboration and Stakeholder Engagement

Well-coordinated teamwork and stakeholder alignment are cornerstones of your project success. At SysGears, we know how to create a culture of collaboration within your cross-functional team. 

From the project start, our project manager uses techniques like the Stakeholder Register, RACI matrix, and Communication & Escalation Plan to clearly define roles and divide responsibilities within a team. We recognize the primary role of proper communication management, so our PMs develop a tailored communication plan for teammates and stakeholders, detailing the convenient communication channels, schedule, and format.

Save Time and Money

Organizing an in-house PMO takes time and requires significant financial contributions connected to recruitment, onboarding, and maintaining a team. Instead, hiring outsourced IT project managers from SysGears allows you to streamline PM processes much faster and pay for services you need, avoiding many fixed costs associated with permanent employment.

Access Top-Notch Expertise

Outsourced PMO services enable you to bring in specialized knowledge and gain unbiased insights into how your project runs. We give you a clear and impartial picture of your business risks and help you make objective decisions. Our project and program managers develop tailored PM strategies, helping you achieve the best possible project outcomes.

Scale Up and Down When You Need It

Project management outsourcing enables you to adjust your team size as your needs evolve. For example, you can hire extra staff to balance workloads during peak periods or support expanding project scope. Our agile PM team can adjust to different project durations, work offshore and near shore, on both full-time and part-time basis. We speak fluent English, effectively handle asynchronous communication, and ensure a great culture fit.

Focus On Your Core Business Operations

Outsourcing PM activities to a reputable IT service provider like SysGears enables you to free up your internal resources and concentrate on your primary activities. You can entrust us with the entire project management cycle or delegate its separate stages, such as project planning, monitoring, or finalizing. Regardless of the chosen engagement mode, we align your team around your business goals and maximize project efficiency.

Industry-Recognized Professionals

Our PM Team lead has earned a prestigious PMP certification – a gold standard in project management – ensuring your projects are implemented according to the globally recognized PM methodologies and best practices. Our project management team leverages years of industry experience and best practices recommended by the PMI PMBOK, and thus can handle most complexities that may arise during software development.

Your Business – Our Top Priority

We at SysGears place you and your business interests at the heart of what we do.  Our team implements agile project management best practices, enabling continuous software improvement based on your feedback. We translate your business needs into high-quality solutions while balancing the implementation roadmap with your financial capabilities and business priorities. Such an approach lays a strong foundation for the lasting success of your product.

Extensive Cross-Industry Experience

Our project management team has successfully implemented projects – both small and large-scale – across various business domains, including healthcare, transportation, ecommerce, construction, and many others. Relying on our previous experience, we elicit essential project requirements quickly, recognize and manage risks early, and plan and prioritize tasks more effectively.

Consistent PM Processes

We customize project management workflows to your individual needs and development pace,   making the delivery more structured, transparent, and predictable. Our PMs define KPIs and track metrics throughout each project stage to identify issues and bottlenecks as they arise. To ensure cohesive project execution, we apply effective alignment techniques, including check-ins and standups, retrospectives and lessons learned, risk logs, visual roadmaps, and many more.

Long-Term Commitment

Our dedicated IT project managers are ready to support your delivery processes as long as you need it. We build a strong project management culture, ensuring that your team members understand the business value behind every decision they make. Besides, our PMO implements a continuous improvement framework that involves regular process evaluations, gathering feedback, and introducing enhancements to achieve better outcomes.

Waterfall

A linear project management methodology, where each phase must be completed before the next begins (e.g., testing starts only after the development is complete). This approach works well in large-scale, long-term projects with clearly defined project goals and a well-documented scope of work.

Agile

An iterative project management approach that breaks down the development into smaller parts, focusing on close client-team collaboration, flexibility, and continuous product improvement. Agile is a great choice for rapidly developing projects that involve many changes on the go.

Scrum

An agile team collaboration framework, where work is done in 2-4 week-long sprints that involve daily progress reviews, regular feedback sessions, and frequent communication between team members. Scrum suits well for a wide range of projects that require transparency and are subject to frequent changing in requirements, from startups to enterprise-level solutions.

Kanban

An agile project management framework that allows PMs to quickly identify process bottlenecks and make task management more transparent and efficient. Kanban proves to be useful in projects with complex workflows and evolving requirements.